Thespian
Council Duties
Chair
Fulfills ALL officer expectations
- Carries on President-like duties:
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Presides over council planning meetings and thespian meetings
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Acts as the Point Representative of Thespian Troupe 6012.
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Addresses conflicts with thespian members
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Maintains open communication with Principal and Activities Director
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Supervises the theatre council and checks in frequently
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Works collaboratively with and keeps Sponsor posted of All Thespian Events, activities, board meetings and drama club meetings
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Stays aware of what is going on in the theatre community and the school
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Communicates info from Oregon Thespians to Southridge Thespians
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Maintains General Well-being of entire troupe.
Plans, develops, organizes and implements the following:
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First Spring/Summer council/Sponsor meeting
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Camp Thespis travel with sponsor, and various needs for thespis.
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Weekly Council planning meetings
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Weekly Troupe agenda with other TTO’s and Sponsor
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Develops small group discussion sessions and meeting organization (in-person and virtual)
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Plans Board-Bonding Sessions (usually with Events TTO)
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Transportation to and from all events
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State Rooming assignments with Sponsor
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Troupe, and Cast/Crew bonding activities
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Boot Camp sessions, leaders, and facilitators
Additional Duties:
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Oversees and monitors EDIA lens for students in program.
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Oversees the organization of Fundraisers and execution of fundraisers with TTO’s
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Oversees inductions process
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Creates and sends Break a leg o grams to fellow thespian troupes and non-thespian troupes
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Supports front of house Staff if not engaged in production
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Works with Membership TTO, Outreach TTO, and sponsor to develop the Inducted Thespians list
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Helps Maintain the “TO DO Boxes” with each TTO
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Assists other officers accomplish their tasks, as needed.
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Proof-reads programs and assists director with anything production/ technical/ Clerical related
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Vets and Contributes to the THESPIAN UPDATE portion of website with Sponsor
TTO- Events
Fulfills ALL officer expectations
- Carries on Vice-President-like duties
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Attends ‘president luncheons’ and meetings when Chair is unable
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Collaboratively leads thespian meetings
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Addresses conflicts with thespian members
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Works collaboratively with and keeps Sponsor posted of All Thespian Events, activities, board meetings and drama club meetings
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Stays aware of what is going on in the theatre community and the school
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Works collaboratively with thespian sponsor and chair to develop equitable events for all
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Works with Chair to maintain general well-being of the troupe
Plans, develops, organizes, and implements the following:
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Beaverton Parade
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Snow Pal/Val Pal/Ugly Sweater
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Dip off/Desert off
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Potlucks
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BYOP (bring your own pumpkin)
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Thespian Induction and election day (Coordinates/plans)
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curriculum night- spring (helps organize the event)
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Stargazing event (Fishbowl) - If a Junior.
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Stargazing event portion in Auditorium.
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If host school, for Ista, Regionals, or Jr. Play Day
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Assists with Food, timers, runners, hosts, greeters, and movement
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Room set up team and room clean-up team.
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-Additional Duties:
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Calls hosts of events for confirmation or set-up
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Communicates all event details with Social Media, Outreach and Membership TTO’s, and school
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In charge of event execution - works with Chair/Outreach//Social Media/ Webmaster/Sponsor
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In charge of working with Chair, other TTO’s and sponsor to develop and execute fundraisers for the program
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Develops and creates Fishbowl posters
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Maintains connection with parent volunteers for posters and tickets
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Supports front of house Staff if not engaged in production
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Assures Box office has what they need prior to performances
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Contributes to THESPIANS UPDATE WEBSITE
TTO - Social Media
Fulfills ALL officer expectations )
- Carries on Historian-like and Social Media duties
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Creates and maintains all social media passwords and posts, connects sponsor with all posts - creates an algorithm that works to maintain the posts.
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Attends and documents all theatre/troupe events and activities with via photographs, film, etc, provides images to Sponsor for Website.
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Maintains historian scrapbook with up-to-date photos.
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Maintains the enclosed boards in house/lobby for upcoming events with Outreach
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Maintains Theatre Cases weekly /bi-monthly
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Creates Troupe Slide for state’s Parade of Troupes
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Develops End-of-year slideshow (provides copy to Sponsor after Stargazing for website)
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Provides show, audition, and thespian event images for school announcements, Quill, and digital media
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Owns or has access to digital Camera and video camera; possesses photography and editing skills
Plans, develops, organizes and implements the following:
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Documentation strategy for all Thespian Events, productions, membership, and Outreach Projects
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Collaboration with STO’s Platform on Social media and communication when applicable.
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Promotional videos of productions and events for website and social media
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Posting strategy that involves entire troupe, cast/crew and parents.
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Coordinates efforts to create "etiquette" videos for productions and state competition
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Stargazing event - If a Junior.
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If host school, for Ista, Regionals, or Jr. Play Day
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Recording and Posting of Thespian of the week
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Plans media bursts with Outreach, events, and membership for recruitment, inductions, and public events
-Additional Duties:
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Develop online/social media events for all troupe
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Works with Events TTO to coordinate Thespian Events, event transportation,etc.
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Collaboratively posts with other TTO’s
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Provides communication to all Parents of active Thespians, casts, and crews of productions, as well as provides communication to Sponsor, Administration, and Staff.
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Works with parents to get photos and publicity in the Newspapers, on radios and on Television where possible.
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Contributes to THESPIANS UPDATE WEBSITE
TTO- Outreach
Fulfills ALL officer expectations )
-Carries on Secretary-like /Communications Duties
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Takes meeting minutes for weekly planning meetings, special meetings, and thespian meetings
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Maintains up-to-date posting of minutes
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Minutes posted (facebook, twitter, website, on call board, vetted to sponsor)
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In charge of communication execution
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Co-Facilitation of meetings with Chair
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Creates attendance sign-in for meetings and events
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Maintains digital attendance record for meetings and events (access provided to membership and Sponsor)
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Maintains the Remind App for thespians
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Organizes Tech/Actor/Show/ Thespian/ parent posts
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Maintains THESPIAN UPDATES website
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Develops and maintains balloting/selection tool for Thespian of the Week
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Maintains all passwords for Social media with Social Media Chair
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Communicates and publicizes all Special Thespian Events, Productions, and Outreach Projects
Plans, develops, organizes, maintains, and implements the following:
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TOTS Canned food drive program
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Display/Recruitment table for Back to School Night in October
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Participants/helpers for Back to School Night
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Working relationship for publicity with leadership
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Community poster runs (3-4 weeks before opening night)
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Drivers, runners, and area maps
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Production posters are given to all teachers, Administration, staff and in the halls
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Merchandise creation for the program and printers location for merchandise
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Publicity of all thespian events (fundraisers, mixers, camps, etc.), and recruitment for program
-Additional Duties:
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Addresses personal issues and conflicts with thespian members
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Develops PPD plan
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Involves TTO, Sponsor, or Principal as needed
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Assists with Organizing STARgazing (If Jr.)
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Oversees Creation of Publicity for all Auditions and Productions and events.
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Makes contact with fundraising businesses, works with Publicity for Promotions of Fundraising events
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Implement and maintain Inter-Troupe PenPal Project in conjunction with STO platform
TTO - Membership
Fulfills ALL officer expectations )
-Carries on Clerk-like/ Recruitment Duties
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In charge of all money intake (for events and merch)
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Maintains receipts / documentation of payments
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Collects and accounts all money for thespian events (work with EVENT TTO closely).
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Maintains, and checks accuracy of attendance sign-in records for meetings and events (access provided to Outreach and Sponsor)
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Builds a strong, working relationship with Bookkeeper (Michele Fideler) for financial items
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Builds a strong, working relationship with principal’s Secretary (Lorena Alvares) publicity
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Collaborates with Sponsor for collecting monies for events.
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Encourages and assists with Thespian point records for induction purposes (with Outreach)
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Keeps an ear open for Thespians (active and aspiring) who may need scholarship assistance.
Plans, develops, organizes, maintains, and implements the following
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Developing BIPOC students involvement.
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Scholarship assistance plans
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thespian of the week questionnaire, and 60 seconds of fame questions
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Merchandise creation for the program and printers location for merchandise
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Pre-orders and payments and ordering plans for merchandise
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Payment collection plans for merchandise, and events and fundraising events.
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Connections to Middle school and elementary feeder programs.
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New Thespian induction with events TTO
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Recruitment and involvement practices.
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Membership involvement with incoming thespians.
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Current Active thespian involvement
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Re-engagement plan for non-active, enrolled thespians
Additional Duties:
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Works with School Bookkeeper to make sure all students are recorded correctly for payments
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activity fees
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thespian induction fees
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State Event fees
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Insta, Regionals, State
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Collects money involved with STARgazing event (even if not a Junior)
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Develop, organize and record ONE's (Opening Night Encouragements) for all major productions.
All TTO Expectations
-Must be a thespian in good standing and uphold the thespian creed at all times “Act well your part, there all the honor lies”
- Maintain active thespian status through entire year while holding TTO Position
- Maintain noticeable involvement in school's theatre activities and events (plays, state, regional's, work parties, meetings, classes)
- Attend all meetings (board /General)
- Maintain a solid GPA
- Complete required grade checks
- Develop 'pet project' with council
- Follow through on all commitments and duties assigned and chosen.
- Represent SRHS Theatre well at all times
- Adhere to Theatre Code of Conduct
-Maintain open communication with sponsor, co-council members, membership and adults attached to council
- Attend all classes in which enrolled regularly
- Maintain a solid attendance record
- If not on cast or crew for production - work as Student Box Office coordinator with Box office personnel
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Assures Box office has what they need prior to performances
- Must Attend/Participate in all of the following Oregon Thespian Events:
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Camp Thespis- Leadership summit in August/September
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Attends ALL State sponsored events
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Insta-Fest
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Regionals
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State Festival
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-Attend/Participate in all Troupe Related events including but not limited to the following:
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Scheduled Thespian events and activities
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Back to School night with remainder of board to promote and recruit
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Curriculum night- spring
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TOTS program
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Student council meetings (may be shared)